Bidhive logo

The rise and rise of the Bid Manager

November 30, 2018

As governments and other major public companies continue to outsource their service delivery through open competitive tender, it is the role of the Bid Manager to lead the submission that has the potential to win the contract.

Many organisations rely heavily on supply contracts for survival, bringing bid management higher up the value chain and making it one of the most sought-after skills in high growth industries, such as engineering, construction and ICT. Bid Managers are relatively inconspicuous compared to their colleagues in pre-sales, but they are equally critical for capturing a pipeline of business to sustain and grow a business.

Bid management is now its own discipline

Robert Walters Recruitment has highlighted procurement and supply chain professionals as being one of the top five roles in demand currently, while Instructus Skills has noted that 1% of the UK’s working population is involved in bidding and/or tendering. This figure might seem like a small percentage of total employment, but many more people across an organisation will be involved in a major bid at various touchpoints – from subject matter input, to pricing and peer reviews.

Bid Managers often come from project management backgrounds and many have specialist industry or technical knowledge such as engineering. Others may have worked in a business field such as business development, marketing or communication. Because bid management is a comparatively young profession with broad professional representation, there have been few advancements in the technology systems or tools that support best practice bid management processes and methodologies.

Maturity = systemisation

The reliance on document and file repositories, excel spreadsheets, whiteboards and email trail is a shining example of an industry that has been expected to contribute to top line results but not given the tools to do so. While it’s ironic that enterprises in the past have invested in systems to run the business after they have won the work, the good news is that there is an industry transformation occurring. Now a maturing profession, bid management and the role of the Bid Manager is being elevated to executive status with direct reporting to the CEO and Board, along with its own cost centre and dedicated resources. Bid management tools that support best practice processes are now being recognised as essential.

Bidhive is empowering bid teams with an all-in-one platform that shares some of the best qualities found in content management, project management, and work management software. By centralising and streamlining communication, task management and information sharing, bid teams and their organisations can systemise and transform their business processes to improve productivity, collaboration, and work-winning results.

About the author

Nyree McKenzie is the co-founder and CEO of Bidhive. With more than 25+ years’ experience as a Bid Manager and Management Consultant, Nyree has gained significant international experience leading bid teams through complex, high value contract pursuits as well leading enterprise process improvement and change initiatives. Having worked in the bid management industry for many years, Nyree was motivated to help companies scale and transform their painful manual bid processes to achieve more through automation.

About Bidhive

Bidhive helps companies plan, manage and track their bid activity with an end-to-end platform that follows the key stages of the bid lifecycle. From capture planning to proposal development and post-submission analysis, Bidhive provides the framework, critical path and collaboration tools that executives, bid teams and individuals need for improved productivity and bidding success.

Strategise to Win: Transitioning to a Proactive Bidding Mindset

Tendering and bidding for a projects and programs are essential activities that can make or break an organisation's chances of being successful, and which can define the future trajectory of its growth in a competitive marketplace. These engagements, crucial for...

International Development Bidding: Strategies for Success

International development projects — and the crucial international development bidding process associated with them — offer organisations substantial opportunities to effect global change. Yet, these opportunities come with their own distinct set of challenges....

Harnessing the Power of Data-Driven Bid Narratives

Generative AI has opened up a massive market for prospective bidders who could previously ill-afford to put their livelihoods on hold to respond to tender.  This has all changed with an array of tools that help companies automate, synthesise, draft and manage the...

Metrics and KPIs to Measure Proposal Success

Understanding the impact and effectiveness of your proposals is crucial to improving your win rates and driving business growth. This post explores key performance indicators (KPIs) that can be used to measure proposal success and provides insights into improving proposal strategies and processes.

Leveraging AI and the data layer in bidding and proposals

Artificial Intelligence (AI) is transforming bid and proposal management, turning a traditionally human-centric process into one driven by data and efficiency. However, successful AI integration in bidding requires a robust data infrastructure, ensuring data accuracy, consolidation, security, and accessibility. It involves strategic planning, continuous monitoring, and fostering a culture of innovation. While AI presents significant benefits, it is crucial to adhere to ethical guidelines, ensuring its responsible use. As the bidding landscape evolves, businesses that strategically implement and manage AI will stay ahead of the curve.

Leveraging deep domain expertise with foundational models for optimal content curation in bidding

In the world of bidding, AI like OpenAI’s ChatGPT has emerged as a game-changer. However, the effectiveness of these tools greatly depends on the quality of the prompts used. Learn why ‘dumb AI prompting’ can fall short and how leveraging deep domain expertise can lead to smarter prompts, optimised bid responses, and improved business outcomes.

The dangers of bidding for everything: Risks to businesses and customers

Bidding for every opportunity without careful consideration can lead to significant risks for businesses. Diluting expertise, inadequate preparation, financial strain, reputation damage, and customer dissatisfaction are potential consequences. Learn from real-world examples like CGI Federal, IBM Australia, and G4S to understand the pitfalls of bidding without proper resources and expertise. Discover best practices to make informed “no bid” decisions and protect your business’s reputation.

The Business Case for Bid Management Software

Crafting a compelling business case for bid management software implementation is crucial for driving your organisation’s digital bid transformation. Explore the key considerations, pain points, and growth opportunities that bid managers can leverage to demonstrate the value and benefits of adopting bid management software. From addressing inefficiencies to showcasing competitive advantages, learn how to unlock growth and profitability through streamlined bidding processes.

What makes a good Bid Manager?

For organisations where bidding plays a large part of how they secure and maintain customers and contracts, Bidhive helps them quickly compile their bid teams, allocate tasks, set decision gates and build on the success of their previous bids.

How to win a government contract

Doing business with government. Where to begin? Government contracts offer businesses a lucrative opportunity, but there's a lot to learn about how to win a bid through the tender process. For many small to medium sized businesses this process is perceived as being...
Share This